In this introductory section you will find details to help you prepare for a smooth application process – criteria for confirming that this is the correct approval application as well as a list of the paperwork you will need to upload into your application. Please review this information carefully before logging in.
Application Deadline: April 1, 2025
Per WAC 180-90-130, applications must be filed at least 90 days before the school year begins.
Note that approval will be delayed until all required materials have been received, and the application is complete. This means that if all supplemental materials have not been submitted by the June 2 deadline, your school will not be recommended for approval at the June Board Meeting. Late applications will be processed in the order received and considered for approval at the August or subsequent board meeting. For the meeting schedule, please refer to the Board Meeting Calendar.
Important: Submit a separate application for each campus or location using its unique building code as the password.
Who Completes This Application?
- Previously approved schools with a building code.
- Schools planning to change the name of the school or that have changed names since the last approval period.
Who Uses the New Private School Approval Application, instead?
- New schools offering kindergarten and at least one grade or any grades 1–12.
- Established schools opening an additional campus with a separate mailing address.
How to Log In
To begin your application, you will log in using the following credentials:
- Username: Use the Head of School email address provided on last year’s 2024-2025 approval application. If there has been no leadership change or your information was updated before February 14, 2025, use the current Head of School email address.
- Password: Your School Building Code.
The password is case sensitive. If your building code ends with a letter, it must be capitalized.
Required Paperwork
All Schools
Some Schools
- Staffing Report: Only required for schools with main classroom or subject area teachers are not certificated in Washington state.
- Health and Fire Inspection Reports: Only required for schools that have moved or renovated.
These documents ensure compliance with State Board of Education regulations.
Upload tips
- Save forms with clear, identifiable names (e.g., "SchoolName_CertificateOfCompliance.pdf").
- Group additional documents in a designated folder for easy access.
- Use a different browser if you encounter technical issues uploading forms.
⚠ A significant number of applications are submitted each year with blank or incorrect documents. These incomplete applications will be held, and your school will remain ineligible for approval until all completed forms are received. To ensure that your application is complete, and all necessary documentation has been received, please check the downloadable Application Status Tracker on the Private School Approval webpage. The tracker will be available in mid-March and will be updated weekly.
To Avoid Delays
- After downloading and printing any form, complete it immediately.
- Save the signed form with a clear file name so you can easily identify it for upload.
- Ensure the completed form is uploaded with your application.
Troubleshooting and Support
If you experience issues:
Thank you for completing the Private School Approval Application.