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2025 - 2026 New Private School Annual Approval Application

Before You Begin

Applications are due April 1, 2025

To expedite the application process, first establish that you are completing the correct approval form:

Which schools should complete this application?
  • New schools planning to conduct a program of kindergarten and at least one grade, or a program of any or all grades one through twelve
  • Established schools operating or opening an additional campus or location with a separate mailing address from the main campus
Do not submit this application to report a name change for an approved school.

Which schools should submit the Renewing School Application, instead?
  • Previously approved schools with a building code
  • Previously approved schools planning to change the name of the school
Required Paperwork

After you confirm that this is the correct application, gather the required paperwork. You will be asked to upload various documents to your approval application.

Inspection Forms
  • You will upload both health and fire inspection paperwork.
  • If you have not yet secured a location for your school, or if your inspections are pending, please upload a letter explaining your situation and inspection timeline.
  • Retain documentation of health and fire inspections in the school’s main office, per WAC 180-90-160. 
  • More information about inspections and paperwork is available on the State Board of Education website.
Teacher Information

All classroom teachers must hold appropriate Washington state certification, (RCW 28A.195.010 (3) and WAC 180-90-160 (1)(c)). See Teacher Certification Requirement for Private Schools for more information.
  • If all classroom or subject teachers are certificated in Washington state, no paperwork is needed.
  • If any teachers are not certificated in Washington state, you must submit a completed staffing report.
Certificate of Compliance The Head of School must sign this document, regardless of who completes the application. By signing, you certify that your private school complies with all requirements.

NOTE:

If you are unable to complete your application in one sitting, we recommend using the “save” function. On page two of the survey, you will find a toolbar in the upper right-hand corner with a “Save and continue later” option in the dropdown menu:

When you return to the survey, you will be taken to the last page you completed in full, but you will still be able to navigate back to previous pages at any time to make changes or review your entries.

If you have further questions, please refer to the Private School Approval | SBE website or contact the Private Schools Manager.
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