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PWCS McKinney-Vento Transportation Form - 2025-26 School Year

PWCS McKinney-Vento Transportation Form - 2025-26 School Year

THIS ONLINE FORM IS ALSO AVAILABLE IN SPANISH:
CLICK THE WORD "ENGLISH" ON TOP RIGHT-HAND CORNER
TO DROP DOWN SPANISH OPTION


Complete this McKinney-Vento (MKV) Transportation Form for students who have been approved for MKV in PWCS (for this 2025-26 school year) and need special MKV transportation set up, while residing ...
 
... outside of the school boundary 
 
... within school boundary and residing in a shelter, a transitional housing program or a hotel/motel
 
... or need to change or cancel existing MKV transportation services


MKV TRANSPORTATION REQUEST PROCESS - WHAT TO EXPECT NEXT:
  • After a student is approved for MKV (and actively enrolled in school), the MKV office will then be able to submit the transportation request to the PWCS Specialized Transportation Team. After the team receives that request from the MKV office, then it takes the team 3-5+ workdays to develop a plan and start transportation services. 
  • Transportation will attempt to route a school bus first and if that is not available, then a private vehicle service will be used, if feasible and if available. 
  • If the student misses school due to lack of transportation while the team is developing a plan, please notify the student's school so they may excuse those absences.
  • Transportation that is not utilized on a consistent and/or timely manner will be cancelled. If transportation is cancelled and if the student is unable to attend school regularly and on-time, this could result in a Best Interest Determination (BID) meeting to discuss school placement.  
  • If the student moves, you will need to submit a new MKV Transportation Request Form to cancel the current plan and request a new plan be developed for the new address.  Please remember, after the PWCS Specialized Transportation Team receives the request from the MKV office, it will then take another 3-5+ workdays for the new plan to be developed.
  • Email is the method for communication. Please keep watch on your email inbox (and spam/junk boxes) for messages from PWCS. The transportation plan will be emailed to the email addresses that are provided on this form.
  • All students utilizing transportation services (school buses and private car service) must agree to the PWCS Transportation Code of Behavior: School Bus Rules | Prince William County Public Schools


MKV TRANSPORTATION QUESTIONS & ANSWERS:

Does the student need to be approved for MKV status prior to requesting MKV transportation services?
  • Yes, the student must be approved for MKV status in order to request MKV transportation services.
  • The MKV approval status does not automatically roll over to the next school year.  If the student is not yet approved for MKV status for this 2025-26 school year, we will need the student's housing story or the MKV Eligibility Form (link to form: PWCS McKinney-Vento Eligibility Form - 2025-26 School Year) in order for the MKV staff to determine if the student will qualify for MKV.
  • If MKV transportation services need to be changed/canceled, please only submit a new MKV Transportation Form ... please do not submit a new MKV Eligibility Form as the student has already been approved for MKV status for the remainder of the school year.
Are MKV transportation services available any time other than the school's bell schedule?
  • No, MKV transportation services can only be setup according to the school's bell schedule.
    • If/when the school's schedule is altered for either early dismissal or delayed opening, the MKV transportation will follow that change in bell schedule on those days.
  • The MKV program is not able to provide special transportation for extracurricular activities/events/sports or field trips outside of school hours.
  • Students who are on modified school schedules (attending classes less than full day) will be given the option to utilize MKV transportation services that are setup for the school's bell schedule. The MKV program is not able to setup transportation services customized to the student's modified schedule. 
Can MKV transportation services be provided to/from a location other than the student's residence and school?
  • MKV transportation services are not guaranteed for any location other than between the student's school and the student's residence.
  • The MKV program is only required to provide transportation between the student's residence (where the student is sleeping at night) and the student's school. Transportation to/from the student's residence is not door-to-door service. It is compatible to the same service that non-MKV students receive.
Are MKV transportation services available when a MKV student moves into permanent housing during the school year?
  • A MKV student has the right to complete the school year in their school of origin. To request MKV transportation services, a MKV Transportation Form should be completed/submitted which will be reviewed by the MKV staff.
Who can complete this form for the MKV student?
  • The student's parent, legal custodian, caregiver/sponsor, or homeless unaccompanied youth student.
  • Or, with the knowledge of the parent/caregiver/HUY student, this form can be completed by school staff, shelter/transitional housing staff or other representatives for the student/family.
Who do you contact regarding MKV transportation?
  • For new requests or to change/cancel a current transportation service...
    • Contact MKV Admin Asst, Ashley Amaro, via email at amaroap@pwcs.edu or by phone at 703-791-7436
  • For emergencies or concerns about current transportation services...



NOTE: We are experiencing an extremely high number of McKinney-Vento (MKV) Eligibility Forms and MKV Transportation Forms being submitted, and we are processing them in the order in which they are received. Once a student is approved for MKV status, then at that time we are able to begin processing transportation requests. If we are able to setup transportation, it generally takes the team 3-5 work days to develop a plan and start services; however, due to the increase in requests, it may take longer.

 
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Reason for request (for all students listed on this form)? *This question is required.
Do any of the following apply to this transportation request? *This question is required.
After a student is approved for MKV (and actively enrolled in school), the MKV office will then be able to submit the transportation request to the PWCS Specialized Transportation Team. After the team receives that request from the MKV office, then it takes the team 3-5+ workdays to develop a plan and start transportation services. This means that the student's transportation might not be able to start on requested start date.)
  This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
STUDENT 1 *This question is required.
This question requires a valid number format.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is this student on a Modified School Schedule? *This question is required.
A modified school schedule is when a student does not attend school Monday through Friday and/or does not follow the school's regular bell schedule for arrival and/or dismissal. Students in high school who have not elected a full schedule will be serviced only at the school's bell time for arrival and dismissal. This is not considered to be a modified schedule.
Which school days does the student attend on the modified schedule?  (check all days that apply)
  *This question is required.
Does this student have an IEP that defines any transportation support devices? *This question is required.
Are there additional school-aged siblings who also need this same transportation plan? *This question is required.
STUDENT 2
This question requires a valid number format.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is this student on a Modified School Schedule? *This question is required.
A modified school schedule is when a student does not attend school Monday through Friday and/or does not follow the school's regular bell schedule for arrival and/or dismissal. Students in high school who have not elected a full schedule will be serviced only at the school's bell time for arrival and dismissal. This is not considered to be a modified schedule.
Which school days does the student attend on the modified schedule?  (check all days that apply) *This question is required.
Does this student have an IEP that defines any transportation support devices? *This question is required.
Are there additional school-aged siblings who also need this same transportation plan? *This question is required.
STUDENT 3
This question requires a valid number format.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is this student on a Modified School Schedule? *This question is required.
A modified school schedule is when a student does not attend school Monday through Friday and/or does not follow the school's regular bell schedule for arrival and/or dismissal.Students in high school who have not elected a full schedule will be serviced only at the school's bell time for arrival and dismissal. This is not considered to be a modified schedule.
Which school days does the student attend on the modified schedule?  (check all days that apply)
  *This question is required.
Does this student have an IEP that defines any transportation support devices? *This question is required.
Are there additional school-aged siblings who also need this same transportation plan? *This question is required.
STUDENT 4 *This question is required.
This question requires a valid number format.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is this student on a Modified School Schedule? *This question is required.
A modified school schedule is when a student does not attend school Monday through Friday and/or does not follow the school's regular bell schedule for arrival and/or dismissal. Students in high school who have not elected a full schedule will be serviced only at the school's bell time for arrival and dismissal. This is not considered to be a modified schedule.
Which school days does the student attend on the modified schedule?  (check all days that apply) *This question is required.
Does this student have an IEP that defines any transportation support devices? *This question is required.
Are there additional school-aged siblings who also need this same transportation plan? *This question is required.
STUDENT 5 *This question is required.
This question requires a valid number format.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is this student on a Modified School Schedule? *This question is required.
A modified school schedule is when a student does not attend school Monday through Friday and/or does not follow the school's regular bell schedule for arrival and/or dismissal. Students in high school who have not elected a full schedule will be serviced only at the school's bell time for arrival and dismissal. This is not considered to be a modified schedule.
Which school days does the student attend on the modified schedule?  (check all days that apply) *This question is required.
Does this student have an IEP that defines any transportation support devices? *This question is required.
Are there additional school-aged siblings who also need this same transportation plan? *This question is required.
STUDENT 6 *This question is required.
This question requires a valid number format.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is this student on a Modified School Schedule? *This question is required.
A modified school schedule is when a student does not attend school Monday through Friday and/or does not follow the school's regular bell schedule for arrival and/or dismissal. Students in high school who have not elected a full schedule will be serviced only at the school's bell time for arrival and dismissal. This is not considered to be a modified schedule.
Which school days does the student attend on the modified schedule?  (check all days that apply) *This question is required.
Does this student have an IEP that defines any transportation support devices? *This question is required.
Are there additional school-aged siblings who also need this same transportation plan? *This question is required.
Is this transportation request or cancellation for AM only, PM only or BOTH AM/PM transportation services? *This question is required.
FOR AM TRANSPORTATION ... What is the pick-up address?
FOR PM TRANSPORTATION ... What is the drop off address?
Is this PM drop-off location an emergency family shelter? *This question is required.
What is the relationship of the person completing this form to the student(s)? *This question is required.
1. What is the parent/custodian/caregiver/HUY student's preferred language for communication? *This question is required.
Phone Number of Parent/Custodian/Caregiver/HUY Student? *This question is required.(enter digits/numbers only and no dashes)
2. If you provided a cell phone number, check all that apply:
The McKinney-Vento Transportation Team will email the transportation plan and start date to the email address(es) on this form.  Be sure to watch the email's inbox along with the junk/spam folders.  Email is the preferred method for communication.

CLICK THE "SUBMIT" BUTTON WHEN THE FORM IS COMPLETE
AND THE INFORMATION WILL BE SENT TO THE PWCS MKV OFFICE FOR PROCESSING
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