Event Producer (Senior Executive)

Job Description & Requirements

AWARE seeks an experienced Event Producer to lead planning, logistics, and production for all organisational events – from the annual AWARE Ball to advocacy forums, community fundraisers, and donor cultivation events. This is a new, year-round role designed to professionalise event operations across departments, reduce burden on programme staff, and maximise the impact of AWARE’s events. All genders welcome to apply.

Position Title: Event Producer (Senior Executive)
Reporting to: Senior Manager of Community Engagement
Status: Full-time

Key Responsibilities

Org-Wide Event Production (60%)

Produce 2 large AWARE events, 3-6 mid-sized events and some smaller engagements through the year, from intimate sharing sessions (30 pax) to the Ball (500+ pax)
Contribute to event programming, theming and ideation for mid-sized and large events.
Develop and maintain a master events calendar, flagging conflicts and resource needs
Lead venue sourcing, vendor management (AV, catering, decor, transport), and onsite production including setup and tear down.
Liaise and coordinate talent and speakers for events
Create and manage event budgets with post-event reconciliation
Build a shared digital toolkit: run-of-show templates, vendor contact lists, checklists, contingency plans

Sponsorship & Stakeholder Coordination (20%)

Cultivate and manage year-round relationships with venues, AV suppliers, printers, caterers
Work closely with Fundraising team to manage corporate and in-kind sponsorships and partnerships
Recruit, train, and schedule volunteers for all events (via a shared volunteer database)

Cross-Departmental Support (15%)

Consult with Advocacy, Comms, and Community Services teams on event feasibility, timelines, and logistics
Lead post-event debriefs with each department, capturing learnings and ROI data
Maintain shared event files (Google Drive) accessible to all teams

Admin, Reporting & Optimisation (5%)

Produce quarterly event performance reports (budget vs actual, attendee feedback, staff time saved). Recommend process improvements for event approvals, vendor contracts, and risk management

Requirements (Essential)

4+ years event production experience, including at least one large-scale (300+ pax) fundraising gala or conference
Proven budget management with a track record of coming in within budget
Strong vendor negotiation skills and existing network in Singapore (venues, AV, F&B)
Proficiency with Google Workspace, event management software (e.g., Eventbrite)
Ability to work independently and flexibly (evening/weekend event work required, with time off in lieu)
Deep alignment with AWARE’s mission and values

Bonus (Not Required)

Experience training or managing volunteers
Basic video/photo production for social media (behind-the-scenes reels, highlight clips)
Emceeing experience is a bonus
Familiarity with CRM software e.g. Neon CRM
Driving experience is a bonus

Contact Information

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