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Software Capitalization Approval Request

Before a software project may be capitalized, it must meet criteria established by University policy, in conformity with Generally Accepted Accounting Principles.

To be eligible for capitalization, units must complete this form, answering all questions and providing required signatures, and a copy will be sent to Courtney Englehardt, Senior Director in University Administrative Accounting and Reporting.

Project Title/Description:

Organization to which the Software will be Assigned:

Title

Organization Code

Verification of Software Capitalization Criteria

To Be Completed by Project Technical Manager

Space Cell	Yes	No	N/A
Is the project for non-research, internal use? [I.e., it will not be developed for or sold, leased, or marketed to others outside the University of Illinois.]	Is the project for non-research, internal use? [I.e., it will not be developed for or sold, leased, or marketed to others outside the University of Illinois.]: Yes	Is the project for non-research, internal use? [I.e., it will not be developed for or sold, leased, or marketed to others outside the University of Illinois.]: No	Is the project for non-research, internal use? [I.e., it will not be developed for or sold, leased, or marketed to others outside the University of Illinois.]: N/A
Will the project result in either new software or modification to existing software that will enable it to perform tasks it previously could not perform?	Will the project result in either new software or modification to existing software that will enable it to perform tasks it previously could not perform?: Yes	Will the project result in either new software or modification to existing software that will enable it to perform tasks it previously could not perform?: No	Will the project result in either new software or modification to existing software that will enable it to perform tasks it previously could not perform?: N/A
If applied to existing software, will the project require new specifications or significant changes to existing specifications?	If applied to existing software, will the project require new specifications or significant changes to existing specifications?: Yes	If applied to existing software, will the project require new specifications or significant changes to existing specifications?: No	If applied to existing software, will the project require new specifications or significant changes to existing specifications?: N/A
Does the project include maintenance of existing software?	Does the project include maintenance of existing software?: Yes	Does the project include maintenance of existing software?: No	Does the project include maintenance of existing software?: N/A
If # 4 was answered "Yes," can the costs of the maintenance and enhancement/upgrade portions of the project be separated?	If # 4 was answered "Yes," can the costs of the maintenance and enhancement/upgrade portions of the project be separated?: Yes	If # 4 was answered "Yes," can the costs of the maintenance and enhancement/upgrade portions of the project be separated?: No	If # 4 was answered "Yes," can the costs of the maintenance and enhancement/upgrade portions of the project be separated?: N/A
Are total, non-maintenance project costs expected to exceed $250,000?	Are total, non-maintenance project costs expected to exceed $250,000?: Yes	Are total, non-maintenance project costs expected to exceed $250,000?: No	Are total, non-maintenance project costs expected to exceed $250,000?: N/A

Respondent Information

Name

Title

Phone

Email This question requires a valid email address.

Based on your responses, this project does not qualify for capitalization. This form will not be submitted. You may exit out of this tab.

If you have questions, you can reach out to Courtney Englehardt at hampton2@illinois.edu.

Thank you.