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eCert Clock Hour Upload Request

This new feature in E-Certification (eCert) allows approved clock hour providers to use the eCert application to upload clock hour records for educators to claim. This feature is only available to school districts at this time and will be rolled out to other providers at a later date. The new system feature allows approved providers to ensure that clock hour records are accurately reported and claimed by the appropriate educators.

NOTE: This process is for E-Certification and is not associated with the same clock hour claim process as pdEnroller. If an organization uses pdEnroller to enter clock hours, they should review both processes and decide which system best suits their needs. 

For more detailed information on the new clock hour upload feature, please read through the eCert Clock Hour Provider User Guide. If your organization is interested in this system integration with eCert, please fill out the request form below to get started.
Organization Information
2. Organization Address *This question is required.
3. Please select your organization type (Choose One). *This question is required.
4. Is your organization currently an approved clock hour provider?
 Note: All School Districts, Charter Schools, and Compact Schools in Washington are automatically approved as clock hour providers. For more information about becoming a provider, visit the Professional Educator Standards Board Clock Hour page. 
Only currently approved clock hour providers may use this service. 
E-Certification Member Roles
Please provide the required information below for each staff member who will need a District Personnel Administrator Role to upload clock hours in the eCert system. If a staff member already has an EDS account, indicate below and fill in the current account information. If a staff member does not have an account, one will need to be created. Please note that not every member of a clock hour committee will need access; only record managers will require it.

Please Note: The eCert District Personnel Administrator role requires completion of fingerprinting requirements if not already completed. If needed, the OSPI Fingerprint Records Department will send detailed instructions on how to fulfill this requirement.
4. Staff Member 1 *This question is required.
Does this staff member already have an EDS account? If yes, fill in the current account information. If no, create an account and then fill in the information. 
Staff Member 1 EDS account Information *This question is required.
Are there additional staff who need access? *This question is required.
4. Staff Member 2 *This question is required.
Does this staff member already have an EDS account?  *This question is required.If yes, fill in the current account information. If no, create an account and then fill in the information. 
Staff Member 2 EDS account Information *This question is required.
Are there additional staff who need access? *This question is required.
4. Staff Member 3 *This question is required.
Does this staff member already have an EDS account?  *This question is required.If yes, fill in the current account information. If no, create an account and then fill in the information. 
Staff Member 3 EDS account Information *This question is required.
Are there additional staff who need access? *This question is required.
4. Staff Member 4 *This question is required.
Does this staff member already have an EDS account?  *This question is required.If yes, fill in the current account information. If no, create an account and then fill in the information. 
Staff Member 4 EDS account Information *This question is required.
Are there additional staff who need access? *This question is required.
4. Staff Member 5 *This question is required.
Does this staff member already have an EDS account?  *This question is required.If yes, fill in the current account information. If no, create an account and then fill in the information. 
Staff Member 5 EDS account Information *This question is required.
Approved Provider Contact Information
The eCert clock hour upload feature enables educators and providers to collaborate directly to resolve any issues related to uploaded clock hours. Please provide an email and/or phone number so the educator can reach out for technical assistance (only ONE set of contact information can be entered). If your organization does not have an email or phone number, enter N/A.
4. Provider Contact Information *This question is required.
Approved Clock Hour Provider Compliance Affidavit

Provider Recordkeeping 
Clock Hour Providers must keep the following for seven years:
  • Documentation that the clock hour committee approved a course’s date, number of hours, objectives, relation to clock hour standards, and instructors and their qualifications before the course was offered
  • Summary of course evaluations and minutes showing that the committee reviewed these evaluations
  • Participant registration list and sign-in sheets
  • Clock hour upload files
Issuing Clock Hour Documentation
Please note that clock hour providers should still issue the 1125 Clock Hour In-Service Registration Form or have an approved clock hour transcript (for school districts only) available to educators for official documentation purposes. Upon request, providers must provide clock hour documentation to participants for 7 years following the completion of a course.
 
4. I certify that the above-named agency will comply with all Professional Certification–Continuing Education Requirements and required recordkeeping regulations as stated in Chapter 181–85 WAC.  *This question is required.
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