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CCFE Independent Proposal

Basic Information

Please fill out all required fields after reading the instructions carefully. Your trip cannot be approved if it does not abide by all the guidelines and directions.

If you are submitting a proposal outside of our deadline window, your proposal may be automatically rejected (see below)

DEADLINES & FEES


Christmas Break trips (December 2025-January 2026)
Proposal due October 31, 2025
  • Late proposal? You must submit a request for rush processing: email global@grace.edu
  • All proposals submitted after October 31st will incur a $100 rush processing fee.
  • Proposals submitted after November 21st for Christmas break trips will be rejected.​

Spring Break trips (March 2026)
Proposals due January 23, 2026
  • Late proposal? You must submit a request for rush processing: email global@grace.edu
  • All proposals submitted after January 23rd will incur a $100 rush processing fee.
  • Proposals submitted after February 13th for Spring break trips will be rejected.​

Summer Break trips (May-August 2026)
Proposals due March 27, 2026
  • Late proposal? You must submit a request for rush processing: email global@grace.edu
  • All proposals submitted after March 27th will incur a $100 rush processing fee.
  • Proposals submitted after April 17th for Summer break trips will be rejected.​

Please review the FAQ for Independent trips:

Q: What are the basic criteria for a CCFE trip?
A: Your trip must constitute a minimum of seven days immersed in the community of a distinct national/ethnic group. You must plan 8 hours per day of cultural immersion activities.

Q: Can trips take place in the United States / in the state of Indiana?
A: Yes, although it can be more challenging to plan a domestic trip entirely focused on the culture of a distinct ethnic/national group. For your assignments, you’ll need to have many conversations with cultural representatives from the target culture. Examples of distinct people groups within the United States: Latinos, African-Americans, the Amish, or a particular Indigenous/immigrant people.

Q: Can my trip take place during the fall or spring semester?
A: No, the CCFE is an academic requirement, and as such it is subject to the Academic Calendar created by the Provost's office. Independent trips cannot conflict with in-person classes.

Q: Can I plan a trip with other Grace students?
A: Yes, but all coursework must be completed individually, except the presentation.

Q: When should I propose my trip?
A: See deadlines above.

Q: How long does it take to plan an Independent CCFE trip?
A: Our Go Encounter leaders spend at least 40-50 hours planning their trips when they are not using an organization! Assume it will take you at least 40-50 hours of researching and planning to propose a successful trip if you're not working with an organization, travel agent, or similar.

Q: What kinds of activities should I include in my trip?
A: Attending a church service led by representatives of the cultural group you’re engaging, finding a tour guided by a cultural representative, visiting a museum focused on the culture, setting up an interview with a local cultural representative, completing a service project where you work with cultural representatives, signing up for a workshop run by a cultural representative, etc. You will need to spend time researching what is available in the city/cities you are visiting.

Q:  Is there a fee for the course?
A: As is the case with all CCFE Independent projects, there is a $225 administrative fee attached to this course. (This is separate from the rush processing fee for late trip proposals.)