Key Responsibilities

General Administration

• Oversee day-to-day office operations, including managing phone and email correspondence.

• Organise and schedule internal and external meetings, appointments, and events.

• Maintain electronic and physical filing systems, ensuring confidentiality and accuracy.

• Draft and manage internal and external communications, reports, and official documents.

• Support administrative tasks for ongoing projects and operational work.

Human Resources & Employee Support

• Maintain and update employee records and HR databases.

• Assist in recruitment processes, including posting job advertisements, scheduling interviews, and conducting reference checks.

• Prepare HR-related documents such as contracts, promotion letters, and onboarding materials.

• Manage work pass applications and renewals, tracking expiration dates.

• Act as a point of contact for staff regarding administrative processes.

• Provide logistical support for team activities, meetings, and events.

Office & Facilities Management

• Ensure a safe and well-maintained office environment in compliance with health and safety regulations.

• Liaise with contractors and service providers for repairs, maintenance, and upgrades.

• Schedule and oversee routine maintenance activities, such as cleaning and electrical inspections.

• Manage office equipment and supplies, ensuring timely repairs or replacements.

• Coordinate with building management and external vendors on office facilities matters.

Why Join Us?

• Be part of a mission-driven organisation that actively pushes for gender equality and social change.

• Work in a supportive and inclusive team environment.

• Flexible hybrid work arrangements.

• Gain valuable experience in the non-profit sector while contributing to meaningful impact.
   

Who We Are Looking For

Qualifications & Experience

• Diploma in Business Administration, Nonprofit Management, or a related field.

• 2-3 years of administrative experience, ideally within the non-profit, charity, or social sector.

Skills & Competencies

• Strong organisational and time-management skills, with the ability to handle multiple responsibilities effectively.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and administrative tools.

• Excellent written and verbal communication skills.

• A proactive problem-solver with strong attention to detail.

• Ability to work independently and as part of a collaborative team.

Personal Attributes

• Commitment to AWARE’s mission and values, with an interest in social justice and gender equality.

• Reliable, trustworthy, and able to handle sensitive information with discretion.

• A positive and adaptable approach to work, with a willingness to learn.
   

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Please note that, due to the large number of applications, only shortlisted applicants will be contacted for an interview. If you have any questions about this position, please email careers@aware.org.sg.