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Newtopia Now 2025 Booth Approval Form

Welcome to the Newtopia Now 2025 Booth Approval Form!

Please only submit this form once. You must have an image or diagram of the entire booth layout, this can be a photograph, drawing or schematic. Submissions without an image(s) will be considered incomplete and will be deleted.

The deadline for submissions is Thursday July 3rd, 2025.

Floor managers will be on the show floor during move in to ensure compliance and safety, and will be happy to help exhibitors.

If you have questions about the booth rules & regulations for the show please review them in the Exhibitor Service Kit (ESK) or contact us at Clientsvcnewtopia@informa.com when emailing please include your booth number.

Exhibitor Information

1. Booth Number
*This question is required.

2. Exhibiting Company Name *This question is required.

3. Submitter First and Last Name *This question is required.

4. Submitter Email *This question is required. This question requires a valid email address.

5. Submitter Phone Number *This question is required. This question requires a valid number format.

6. Onsite Contact First and Last Name *This question is required.

7. Onsite Contact Cell Phone Number *This question is required. This question requires a valid number format.

8. Are you utilizing an Exhibitor Appointed Contractor (EAC)? *This question is required.

Provide the Exhibitor Appointed Contractor (EAC) information. *This question is required.

	Company Name
	Contact Name
	Contact Email
	Contact Phone Number

Booth Information

9. Upload diagram of booth layout showing all elements including height, width and depth of all items and placement within booth space. This can be a photo of the completed layout, diagram, CAD drawing or hand drawing. *This question is required.

File: {{filename}} delete

10. What is the height, width, and depth (in inches) of the back wall structure/banner (including any attachments) of your booth? *This question is required.

	Height
	Width
	Depth

11. Does your booth have any side walls (other than the drape that is provided for in-line booths)? *This question is required.

Are the side walls a hard structure? Please list the dimensions (in inches). *This question is required.

12. Are there any items taller than 4' placed in the front half of the booth? Examples of these items include pop-up banners, display cases, counter, literature rack etc. *This question is required.

13. Will you have a vehicle or trailer in your booth space? *This question is required.

14. Will you have audio or music demonstrations in the booth space?
(85db MAX) *This question is required.

15. Do you plan on reusing this booth for future events? *This question is required.

Fire Marshal Information

16. Does your product require the use of a deep-fat fryer to be prepared? If so, you must provide a 2A10BC or K Fire Extinguisher.
*This question is required.

17. Does the booth utilize any decorative materials?

Examples include faux plants such as walls & hedges, grass or floral walls, umbrella, canopy, upholstered furniture (if not rented through GES), cardboard (if used as furniture or display wall), and inflatables.
*This question is required.

18. Does the booth contain any compressed gas containers/cylinders? If yes, please give the type of gas and size of container/cylinder. This includes CO2, propane, butane and nitrogen. *This question is required.

Please enter an 'other' value for this selection.

Sampling Information

19. Will you be sampling food or beverage products? *This question is required.

All exhibitors conducting open sampling must have a Hand Washing Kit in their booth. *This question is required.

Please describe how you plan to distribute your samples? Multiple choice options from intent to sample form *This question is required.

Plastic Sample Cups
Paper Sample Cups
Sample Sized Bowl
Factory Sealed Sample-Sized Package
Factory Sealed Full-Sized Package
Other - Write In Please enter an 'other' value for this selection.

Will you be using cooking/serving utensils that will need to be cleaned at a dish washing station? *This question is required.

Will Sodexo Live! be preparing or cooking food/beverage products in your booth?

Will you be unpackaging, cutting, preparing, or cooking any food/beverage products? *This question is required.

Does the product require temperature control <41F or >135F) *This question is required.

20. Will you be serving alcohol in your booth space?
If so, this must be arranged through Sodexo Live! More information can be found in the Exhibitor Service Kit (ESK) on the "Additional Show Services" page. *This question is required.

21. Will you be exhibiting any products that contain cannabinoids (e.g. CBD)? *This question is required.

Sustainability

22. Is your stand/booth walling structure made from wood? Pick one only *This question is required.

(If question above is yes) Have you already, or will you, be using that structure as walls for another event? Pick one only *This question is required.

23. Will your furniture ( eg chairs, tables, sofas) be reused after the show? Pick one only *This question is required.