PPAI Expo 25_EXHIBITOR APPOINTED CONTRACTOR FORM

EXHIBITOR APPOINTED CONTRACTOR FORM
Submission Deadline: December 6, 2024

Exhibitor Appointed Contractors (EACs) are independent contractors (other than Freeman, the official show contractor) hired by exhibiting companies. This form does not need to be filled out for full-time employees of an exhibiting company to perform work in their booth. This form must be completed and signed by the exhibiting company.

EAC’s will not be allowed to perform the following services: Drayage, Fork and Genie Lift Operations, Overhead Rigging, Electrical Services, Plumbing Services, Telecommunication Services, Booth Cleaning, Lead Retrieval and Catering.

The EAC is responsible for a $250 fee, per company, they are contracted to install or dismantle. PPAI must receive the complete EAC Form, COI, and payment for the EAC to gain admittance to the show floor.

RULES AND REGULATIONS GOVERNING EACs

The EAC will refrain from placing an undue burden on the Official Contractors, especially by not interfering in any way with the Official Contractors’ work.
The EAC will not solicit business on the show floor at any time.
The EAC is to cooperate with the Official Contractors and with existing labor regulations or contractors as determined by the commitment made and obligations assumed by Show Management.

CERTIFICATE OF INSURANCE REQUIREMENTS

Exhibitor Appointed Contractor (EAC) shall, at its own expense, secure and maintain the following insurance requirements:

Workers’ Compensation in the minimum amount required by state law

Commercial General Liability in the minimum amount of one million dollars ($1,000,000) covering all operations

Automobile Liability in a minimum amount of one million dollars ($1,000,000) covering all owned, hired, and non-owned vehicles

Coverage Dates January 10, 2025 – January 17, 2025

Certificate Holder Promotional Products Association International, 3125 Skyway Circle North, Irving TX 75038

Description of Operations / Additional Insured The policies for Commercial General Liability and Automobile Liability names The PPAI Expo 2025, PPAI, Mandalay Bay Resort & Casino, and Freeman as additional insured.

*Certified copies of the Certificates of Insurance or policies may not be canceled without 30 days advance written notice to PPAI.

PPAI SHOW MANAGEMENT’S DISCRETIONARY RIGHTS

PPAI Show Management reserves the right, in its sole discretion, to withhold approval or to dismiss from the show any service contractor whose participation in the show may, in the opinion of Show Management, lead to strikes, picketing, or other labor action directed at the show, or other disruption of the show, or other reasonable interference with or inconvenience to the show or any of the exhibitors.

1. Exhibitor Information: *This question is required.

Exhibiting Company:
Booth Number:
First Name:
Last Name:

Title:
Email:
Telephone:

2. Signature: *This question is required.*By signing I understand that my company is ultimately responsible for the contractor while on this assignment and I agree to the Rules & Regulations and that the EAC will conform to those Rules & Regulations.

Clear

Signature of

3. EAC Information: *This question is required.

Company:
First Name:
Last Name:

Email:
Telephone:
Services To Be Performed:

Approved EACs will have access to the floor during official move-in and dismantling hours and one hour before published exhibit hours.