Important note: To qualify as a volunteer for 2025 you MUST be able to attend the volunteer orientation in its entirety which is the day before the start of the conference and have availability to work at least 2 full conference days (volunteer orientation day does not count as a full day, NO exceptions will be made). Volunteers MUST also be able to be at the 7:30 - 8:15 AM daily meeting on conference days. Volunteers will not be performing jobs throughout the day that will interfere with their ability to obtain CE's. Volunteers primary roles at the conference are to assist attendees in workshops or being the head (key) volunteer who will be responsible for making announcements and monitoring the workshop to which they are assigned. All volunteers will need to arrive to their assigned session at least 15 min prior to the start of the workshops.
Key Volunteer:
- Pick up the workshop checklist from the volunteer office for your workshop.
- As the Key Volunteer your primary duty is to the presenter. Introduce yourself to the presenter and ask if they would like you to introduce them. If yes, please use the bio in the conference app to do so. Review the workshop checklist for other announcements that need to be made. Let the presenter know where you will be stationed in case they need something during the presentation.
- Check the room to make sure it has been refreshed and the AV looks ready to go. If something is missing or an issue arises, you will need to contact the volunteer coordinator.
- Make any necessary announcements
- Complete Workshop Checklist and return it to the volunteer office following the session.
Scanner Volunteer - Vision Sessions/Innovation Theaters:
- Scan all attendees into the workshop. If an attendee requests not to be scanned, have them fill out the "remove from scan list" form.
- Monitor door for badges – If attendee does not have a badge – send them to the registration office for one. If attendee refuses, notify Key Volunteer who will contact the volunteer coordinator.
- Remain at the back of the room by the door in case anyone arrives late and needs assistance finding a seat.
Additional Volunteer Duties:
- Assist attendees in finding seats. In large plenary or lunch sessions, station yourself around the room to direct people to empty seats.
- Assist attendees with questions, directions, etc.
- Assistance in the Exhibit Hall
- Assist in conference registration office