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Please Note: For the best experience, we recommend using Google Chrome to complete this application.Technical Assistance GrantApplications are accepted from September 30, 2024 – May 15, 2025
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PURPOSE
To assist Arts Council members in improving their artistic quality, community service or management.
DESCRIPTION
This reimbursement grant program is designed to provide outside help for Arts Council members to address problems or issues.
ELIGIBLE APPLICANTS
Eligibility for funds are ONLY Prince William County Arts Council members (excludes associate members) with dues paid. This grant is funded directly by membership dues.
ELIGIBLE ACTIVITIES
1. Short-term consultations on artistic or organizational problems. Consultation should be held with the individual artist or staff/board of an applicant organization responsible for the resulting plan of action.
2. Sending artists, administrators, board members, and other authorized representatives to conferences or seminars which will increase member effectiveness. Applicants will use the Prince William County Government per diem rates for payment of mileage and meals. The Admin Support Coordinator can provide current information on per diem rates.
3. Purchase of equipment, computer hardware, and software (including subscriptions and licensing) for management purposes.
Activity should be completed within the current fiscal year. Final reports/receipts must be submitted no later than June 30, 2025.
CRITERIA FOR EVALUATION & AMOUNT OF ASSISTANCE
Only applications submitted in its entirety are reviewed for eligibility and completion. Only complete applications are forwarded to the Arts Council Board for evaluation.
Evaluation by the Arts Council Board is based upon the demonstrated need of the member, activity effectiveness to support arts services, strength of the application and availability of funds.
The maximum amount of assistance is $500 per member, with grants being distributed only if funds are available; on a first come first serve basis. Award amount requested can be less than maximum allowed. Awarded applicants that receive grant funds may not apply more than once.
Applications benefiting a single representative of a member organization are accepted, however this is considered assistance for the member organization, thus any additional requests will only allow for remaining amounts of the maximum assistance per member.
This is a reimbursement grant. Upon approval, the applicant is notified to proceed with payment of the demonstrated need. Payments/Purchases may not be made prior to approval (in rare cases, the Arts Council Board may vote on exceptions to this rule).
The approved applicant is required to submit a Final Report consisting of receipts to show proof of payment and any additional paperwork necessary (i.e. mileage tracking).
Grant funds are only issued as a reimbursement up to the maximum amount of $500 per member after the Final Report is received and approved.
Final reports are due within 45 days of approval or activity completion and no later than June 30, 2025.
Note: Funds will NOT be provided for activities that have already occurred prior to approval of a grant.
RESPONSIBILITY OF AWARD RECIPIENTS
In the case of any substantive changes in the activities described in the approved application, the member must inform the Arts Council Chair and the Arts Recreation Specialist. Board approval may be required.
If you acknowledge contributors by categories of donations in program books, you are required to acknowledge the grant amount in the appropriate category from Prince William County. This is only required if you currently list sponsors on your website or other records. It is requested that you include the PWC Arts Council logo on your organization website. Links to request this logo can be found on the website:
www.pwcartscouncil.orgAPPLICATION SUBMISSION
Questions about the application should be directed to the Arts Recreation Specialist, 703-792-8782,
artscouncil@pwcgov.orgApplicants must submit one original completed grant application to:
Prince William Parks & Recreation
Attn: Arts Recreation Specialist
14420 Bristow Road
Manassas, VA 20112