General Operating Grant Short Form
Purpose
Assist organizations of artistic merit to fulfill their mission.
Description
General Operating Grants are intended to provide a base of operating support to arts organizations in the community in recognition of the valuable programs and services they provide. General Operating Grants also contribute to the permanence of these organizations in the community and help ensure diverse artistic offerings and experiences for residents.
Eligible Applicants
Organizations that meet all the basic eligibility requirements as stated in the PWC Arts Grants General Policies. All applicant organizations not previously approved for the required number of General Operating Standard Form grant cycles must complete this application form, the applicant is not eligible to submit the short form application.
Form type requirements are as follows:
3 consecutive years of approved standard form, --> 2 consecutive years of approved short form, -->1 year of approved standard form, -->2 consecutive years of approved short form. Repeat
Eligible Activities
General operating expenses. Activities for the FY25 grant period must be completed between July 1, 2024, and June 30, 2025.
Application Submission Deadline
Questions about the application should be directed to the Arts Recreation Specialist.
Applicants MUST submit the following by 4:00pm May 8, 2024. NO EXCEPTIONS:
• 1 hard copy delivered to the Arts Recreation Specialist, George Hellwig Administration Building, 14420 Bristow Road, Manassas, VA 20112 and completed electronic copy submitted,
• signed Certification of Assurances must be attached to the application with original signatures.
• one (1) copy of current IRS letter verifying 501 (c) 3 status
For ease of review by the Grants Panel, collate application materials into individual folders or binder clipped packets with a cover page indicating the following:
1. FY2025 PWC Arts Grants
2. Applicant Name
3. Grant Type
Do not place submissions into sheet protectors. Please use numeric tabs only. If applicant does not submit identical applications as required, applications risk being declined for Panel review due to incompleteness. Application materials will not be accepted by fax machine or e-mail.
Amount of Assistance
All grants are subject to funds available from Prince William County. Grant funds are not guaranteed to any organization. Activities must be completed July 1, 2024 through June 30, 2025.
Previous support for an organization does NOT imply future support. To be considered for award, applications must be submitted each year and if found complete and eligible for Panel review, are evaluated in relation to all applications within the same grant type.
No single organization can receive more than 25% of the total available County funds. Grant amounts for larger income-based organizations are calculated through a mathematical formula based on total grant funds available and total number of eligible applicants to avoid any bias in determining a cap amount.
GRANT AWARDS ARE SUBJECT TO AVAILABLE FUNDING FROM PRINCE WILLIAM COUNTY GOVERNMENT AND AVAILABILITY OF FUNDING DOES NOT NECESSITATE ALL APPLICANTS BE FUNDED.
1) For organizations with annual budgets less than $100,000, General Operating Grants are limited to 20% or less of previous year’s eligible income.
2) For organizations with annual budgets of $100,000 or more, General Operating Grants are limited to 15% or less of previous year’s eligible income.
3) The percentage calculation is a maximum eligibility amount and should not be construed as a guarantee of funding. Low priority will be given to organizations that do not show strong efforts to seek multiple funding resources. Previous support for an organization does not imply future support. Applications must be made each year and will be considered in relation to applications submitted by all organizations. All grants are subject to funds available from Prince William County.
Criteria for Evaluating Applications
Each grant application will be evaluated according to the following criteria:
Artistic Quality (Maximum of 30 points)
Artistic Management
Program Development
Financial Development (Maximum of 25 points)
Financial Statement
Multiple Funding Resources and/or fundraising
Effective Management (Maximum of 20 points)
Performance measurement – how the organization evaluates its programs/services and measures success
Organizational Stability (Maximum of 15 points)
Demonstrated organizational stability from year to year, particularly since last grant application. Fulfillment of commitments for use of current year’s grant funds (July 1, 2024 – June 30, 2025), if received Compliance with grant requirements and conditions during previous year. Response to Grant Panel concerns, if any, from previous FY24 Arts Grants review.
Community Outreach (Maximum of 10 points)
Service to Community
• Target audience(s) and how you reach those audiences.
• Efforts to expand existing audience and attract new audiences
• Efforts to reach a broader scope of diverse audiences including ethnicities and localities