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2023 National Meeting Volunteer Application

Deadline: February 21, 2023

The 2023 Global Ties U.S. National Meeting will take place March 29-31 at the Crystal Gateway Marriott in Arlington, VA.

Thank you for your interest in being a volunteer at the 2023 Global Ties U.S. National Meeting. Speakers and presenters at the 2023 National Meeting are industry leaders and exchange practitioners that will cover a range of topics in their sessions. We anticipate around 650 attendees to be present for this year’s meeting. 

What are the COVID-19 protocols?

To create the safest possible environment for all attendees, we will be implementing the following protocols at the 2023 National Meeting:

  • We will be requiring up-to-date vaccinations for all attendees, based on current CDC guidance. Confirmed registrants will be asked to submit proof of vaccination. More information will be made available in early 2023. 

  • Masks will be available for all attendees and will be optional; however,  this may shift to mandatory depending on local health conditions at the time. Updates will be provided in advance.

  • Daily testing will not be required. A limited number of COVID-19 antigen (rapid) self-tests will be available for attendees on a first-come first-served basis. 

The risk of exposure to COVID-19 is inherent in any public setting or gathering. In attending, you accept the risk of possible exposure and agree to the aforementioned guidelines to lower and reduce the risk of COVID-19 spread. Please read carefully the waiver from Global Ties U.S. when you provide proof of vaccination in advance of the National Meeting. 

 

What happens if someone tests positive for COVID-19?

If someone tests positive, they will be expected to follow current CDC protocols, including a period of isolation.


What would I do as a volunteer? 

Conference volunteers are scheduled in half-day shifts to support general event logistics to include:  

  • Registration Desk (Help attendees get checked in, distribute their name badge and any other participant materials necessary; answer general questions) 
     
  • Session Setup & Scanning (Ensure session rooms are set up according to instructions; ensure all name tents are printed and materials provided; interact with attendees as they enter the session rooms) 
     
  • Social Media Support (Capturing in-real time photos and quotes during sessions, to share for social posting by the Global Ties U.S. External Affairs Team) 
     
  • General event support (Floating where needed, assisting with exhibitor setup and/or transportation for off-site events). 

What are the benefits of volunteering? 
For each half-day shift worked, volunteers receive complimentary access to a half-day of conference programming. Working on Tuesday or Friday will provide you with access to a half-day of conference programming on either Wednesday or Thursday (to be determined).  You also gain:

  • The ability to engage in in-depth professional development opportunities and immerse yourself in the latest research relevant to exchange professionals

  • The opportunity to network with exchange professionals from across the United States and expand your regional knowledge by talking to U.S. Department of State Regional Branch specialists and strengthen your insight into the field

  • A certificate for volunteering (upon request) 

  • Valuable experience in event management  

  • One comped meal per shift

Location & Transportation
The Crystal Gateway Marriott is located on the yellow and blue line metro routes and has direct access to the Crystal City Metro stop via the hotel lobby. No financial assistance for travel or lodging is provided. This includes but is not limited to:
  • Parking Fees 
     
  • Any Air, Train/Metro, or Car transportation costs
     
  • Overnight hotel stays 
For this reason, preference will be given to local volunteers and/or those who state in their application that they have secured lodging. 

If you have any questions please contact Brittany Rock, Senior Program Manager, Training & Community Development, at nationalmeeting@globaltiesus.org 

Learn more about the 2023 National Meeting here
This question requires a valid email address.
5. Are you local to the DC area?
Note: No financial assistance for travel or lodging is provided.  *This question is required.
6. Are you able to provide proof of full vaccination? (You do not need to submit this at this time, but if selected, you will be asked to submit proof to our third-party vendor collecting this information).  *This question is required.
7. Check all that apply. What best describes your strengths? *This question is required.
8. Check all that apply. Have you volunteered for the National Meeting in the past? If so, in what role?  *This question is required.
9. Please select ALL the shifts you are available to work. We will not schedule you for more than 3 shifts.

Note: Working one shift provides you with access to sessions during the other half of that day. For example, working Thursday morning will give you access to Thursday afternoon sessions. Working Thursday afternoon will provide you with access to Thursday morning sessions. Working a shift on Tuesday or Friday will provide you with access to a half-day of conference programming on either Wednesday or Thursday.  *This question is required.
10. Check all that apply. Which area of conference logistics are you most interested in supporting? *This question is required.
11. Check all that apply. We MAY have additional volunteer needs to chaperone groups to attend evening social events. This would require a time commitment from 5:00 p.m. to 9:00 p.m. ET. Working this shift does not give you access to conference sessions, but allows you to attend our evening social events.

Are you interested in working one or more of these volunteer shifts? (Must be 21 or older)
  *This question is required.
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