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PWCS McKinney-Vento Form - Students in Shelter 2024-25

Welcome to the PWCS MKV Form to Identify Students in Shelter

This form is only for students/families who are residing in shelter or in an approved 24-month transitional housing programs (i.e. St Margaret's Transitional Housing, Dawson Beach Transitional Housing, Vint Hill Transitional Housing, Good Shepherd Transitional Housing)

If the student/family is residing in a hotel or doubled-up, the student/family needs to complete our PWCS MKV Eligibility Form which can be found at this link: 


It is vital that the PWCS McKinney-Vento (MKV) Office identify each student in shelter and transitional housing programs in order for the student to receive educational benefits.  Students in shelter and transitional housing programs automatically qualify for McKinney-Vento.  The PWCS MKV Office needs to know basic information about the students/family, and this form has been simplified to make the identification process quick and easy.  The parent/custodian or school/housing staff can complete/submit this online form.  We want to give the student every benefit that they qualify for in school!

The PWCS McKinney-Vento (MKV) program strives to offer school stability for the given school year and provides the following educational benefits/rights to identified students:
  • School transportation (if the McKinney-Vento team determines it to be feasible) for students who remain in their school of origin while residing outside of school boundaries
  • Removal of enrollment barriers (i.e., no residency proof for enrollment) in order to provide immediate school enrollment and attendance
  • Automatic approval for free school meals for the school year
  • Participation in school activities
The MKV status is valid only for the school year in which the student is approved … it does not automatically roll over to the next school year.  If you feel that the student’s situation might qualify for MKV next school year, please submit a new MKV Eligibility Form over the summer. We start accepting new Eligibility Forms on July 15th every summer.  It is best to submit the form in mid/late July or very early August to avoid the late rush which can slow down the processing time.  You can access the application from the link on our PWCS MKV Webpage which can be found at Homelessness - Prince William County Public Schools (pwcs.edu). It is a case-by-case decision each school year.

To learn more about the PWCS MKV program and the definition of homelessness, consult our website: PWCS MKV Program


NOTE: We are experiencing an extremely high number of McKinney-Vento (MKV) Eligibility Forms and MKV Transportation Forms being submitted this week and we are processing them in the order in which they are received. Once a student is approved for MKV status, then at that time we are able to begin processing transportation requests. If we are able to setup transportation, it generally takes the team 3-5 work days to develop a plan and start services; however, due to the increase in requests this week, it may take longer.  

Please provide the following information for the student(s) to be added to the PWCS McKinney-Vento Program for the 2024-25 school year ...
 
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
STUDENT 1
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.If a student is not currently enrolled in PWCS and is residing in a shelter or transitional housing program which is not located in Prince William County, the student will need to enroll in the school district that serves the residence.  For example, students residing in SERVE Shelter who are not enrolled in PWCS will need to enroll in the City of Manassas school district.  
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
STUDENT 2 *This question is required.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
STUDENT 3 *This question is required.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
STUDENT 4 *This question is required.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
STUDENT 5
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
STUDENT 6 *This question is required.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
STUDENT 7 *This question is required.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
STUDENT 8 *This question is required.
This question requires a valid date format of MM/DD/YYYY.
calendar MM/DD/YYYY
Is the student NEW to PWCS or RE-ENROLLING in PWCS (after being withdrawn and enrolling in another school district) for the 2024-25 school year? *This question is required.
Where and when was this student last enrolled in school? *This question is required.

Since this student is new to PWCS or is a returning student to PWCS (after being withdrawn and attending a different school district), you can use our PWCS Find My School (PWCS Find My School (based on address) to determine the local/zoned school which is where the student needs to enroll.
 
What is your school preference for this student for 2024-25?  MKV gives only two school options (choose one): *This question is required.
NOTE: School placement will be made according to the student's best interest which is determined by the MKV Liaison. If a student is involved with the Hearings Office and/or has an IEP (special education needs), those programs determine school placement which MKV does not override.  
unknown? enter 0
Are there school-aged siblings who are also in the same housing situation? *This question is required.
If there are younger siblings (NON school aged) in the family in the same housing situation, please list their names and ages:
CONTACT INFORMATION
What is the preferred language for communication for the parent or legal custodian? *This question is required.
Current Location of Residence: *This question is required.This is the location/address where the student is sleeping. (If the student/family is residing a hotel/motel, this is not the form that you want to complete. Please see note at top of this form for the link to the correct form to use.)
NOTE: This is the preferred method of communication with the MKV Staff and Transportation Team. If the parent/custodian does not have an email account, please provide an alternative email (i.e., student's email, friend/family member's email, case manager's email) in which the parent/custodian can be given the message. This question requires a valid email address.
Phone Numbers of Parent or Legal Custodian *This question is required.
Check all that apply regarding cell phone: *This question is required.
Contact Info of shelter/housing case manager:
Who Completed this Form? *This question is required.
Check all of the services below that the student needs (if none, check the last box) ...  *This question is required.Either our MKV social worker or the school-based social worker will be in touch with the student/family via email.
  • * This question is required.
Our MKV office receives information about community resources (i.e., job fairs, free food giveaway events, free or reduced medical/dental events, etc) on a routine basis.  Would you like for us to pass that information on to you via email as it comes in?.
Will you be requesting MKV transportation services for any of the students on this form? *This question is required.
After you submit this form, the "thank you" page will appear and it will provide you with the link to the 2024-25 McKinney-Vento Transportation Form.  Be sure to complete and submit that form if the situation meets one of the reasons listed above as to why MKV would set up special transportation services.
IMPORTANT INFORMATION REGARDING MCKINNEY-VENTO ...

The student's McKinney-Vento status is valid only for the school year in which the student is approved. A student/family must re-apply or contact the McKinney-Vento Office to be re-assessed for the next school year's MKV program if the student's housing situation appears to be temporary due to hardship.

MKV approved students have the rights to the following ...
 
  • Students do not need a permanent address or residency proof to enroll in school.
  • Students cannot be denied immediate school enrollment when school records or other enrollment documentation (birth certificate, immunization record, physical) are not immediately available. However, parent/caregiver may be required to complete a Birth Certificate Affidavit if there is no birth certificate available at time of immediate enrollment. From time of immediate enrollment, parent/guardian/caregiver has 60 days to produce immunization/physical and has 90 days to produce birth certificate. If those deadline dates are exceeded, the student may be withdrawn until the parent/guardian/caregiver can produce the required documentation.
  • Students may be able to remain in the same school (school of origin) even if the student moves outside of school boundary or into permanent housing during the school year.
  • If the MKV Liaison determines it to be in the student's best interest, he/she has the right to transportation services (if deemed to be feasible) to and from the school of origin.
  • Students are automatically added to the school's free meal programs for the school year.
  • Students have the right to participate in extracurricular activities and all federal, state, or local programs for which he/she is eligible.
MCKINNEY-VENTO HOMELESS EDUCATION SERVICES AGREEMENT ...
 
  • The parent/custodian/caregiver are aware that approved student(s) will receive MKV services/transportation through the remainder of the given school year even if the student/family obtain permanent housing (IF the McKinney-Vento team determines it to be feasible.)
  • The parent/custodian/caregiver understand that it is the parent/custodian/caregiver/HUY student responsibility to update the school office with any changes in address or contact information.  The parent/custodian/caregiver/HUY student will provide the school with a good mailing address which might not be the address where the student/family is residing due to reasons of confidentiality or risking others housing situation.
  • The parent/custodian/caregiver understand that the student(s) has the right to participate in extracurricular school activities which includes sports; however, the McKinney-Vento Act does not explicitly require that transportation be provided to/from extracurricular activities.
  • The parent/custodian/caregiver understand that if the student(s) does not maintain regular/on-time attendance, good academic performance and/or exhibit good behavior in school on a regular basis, a best interest determination meeting may be held to discuss transferring to the school that is zoned for the student's residence. The parent/custodian/caregiver also understand that I would have the right to appeal a decision and the MKV Liaison will supply me with that information if requested.  
RESPONSE TO THIS FORM WILL BE SENT VIA EMAIL
(please watch your email inbox along with your email spam/junk boxes)

Signature of Person Completing this Form (which can be parent or legal custodian OR housing staff on behalf of the family): *This question is required.
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