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Kilcawley Center Room Request

Please fill out this Request Form and a Staff member will contact you to confirm your reservation.
Reminder: The latest you are able to book a space in Kilcawley Center is 48 hours before your event date. Please note if you are in a student organization and are planning on booking a speaker, you must do so 10 days in advance.

Note: This form is only for Kilcawley Center. Please see University Events to book spaces elsewhere on campus.

1. Contact Person *This question is required.

First Name

Last Name

Email Address

Phone Number

Name of Student Org. / Campus Department

2. Date Requested *This question is required. This question requires a valid date format of MM/DD/YYYY.

calendar

3. Are you requesting multiple dates? *This question is required.

3. Dates Requested

3. Start Time *This question is required. Please indicate the time you will need the room including set-up and tear down.

4. End Time *This question is required.

5. Is this a reoccurring event? *This question is required.

6. Start and End Date

6. Days

6. During

Fall Semester
Spring Semester
Summer Semester

6. Include

Finals Week
Breaks

6. Type of event *This question is required.

7. Provide a detailed description of the event.
*This question is required.

7. Provide the name of the speaker (s)along with a biography/background.

*This question is required.

7. Is the event a lecture or an open forum where the attendees will have the ability to participate with questions and comments?

*This question is required.

7. If the event is open to the public, how will it be promoted to the community?
*This question is required.

7. Name of Event *This question is required.

8. Description of Event *This question is required.

9. Is this a multiroom Conference (more than 3 rooms needed)? *This question is required.

10. Room Requesting in Kilcawley (optional)
*Based on Availability*

First Choice
Second Choice
Third Choice

11. Room Set-Up Options (if applicable)

Please enter an 'other' value for this selection.

12. Estimated Number of People Attending *This question is required.

13. Equipment Needed *This question is required.

14. Age Group of Attendees *This question is required.

Children/Teens (0-18)
Young Adults (18-20)
Adults (21+)
All Ages

15. Audience: *This question is required.

YSU Students
YSU Faculty/Staff
General Public

16. Will the event be invite only? *This question is required.

17. Will food service be provided? *This question is required.

18. You will need to contact catering at (330) 941-1979 or ysu.catertrax.com.
No outside food is allowed in Kilcawley Center. *This question is required.

18. Is handicap transport needed? *This question is required.

19. Will there be unattended minors on campus? *This question is required.Minors will be dropped off and let under direct supervision for this program.

20. Provide Email and Banner ID of responsible adult. *This question is required.

20. Will anything be sold? *This question is required.

21. Will money be collected? *This question is required.

22. Will there be entertainment? *This question is required.

23. Are the entertainers YSU students or employees? *This question is required.

23. Who/What is the entertainment? *This question is required.

23. They will need to provide 3 references and a copy of their liability insurance.
You can get insurance at CampusConnexions *This question is required.

All events are subject to a Police Fee. Police fees are determined by the YSU Police Department.
All off campus requests must fill out, sign, and return the Agreement For Use Of Facilities and Equipment.