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MNHIMA Call for Board Nominations

Call for Nomination

The Minnesota Health Information Management Association (MNHIMA) Nominating Committee wants you to suggest fellow members and/or yourself as possible candidates for the MNHIMA Board positions for the next fiscal year July 1, 2021 – June 30, 2022.

ALL NOMINEES MUST BE ACTIVE MNHIMA MEMBERS IN GOOD STANDING.

Nominations are open for the following positions:
  • President-Elect (3-year term)
  • Delegate Director – 2 members (2-year term)
  • Secretary (1-year term)
  • Audit Committee – 1 member (2-year term)
  • Treasurer (2-year term)
Eligibility
 
  • All candidates on the ballot must be active AHIMA/MNHIMA members. Credentialing requirements are listed below:
  • President Elect, Delegate Director(s), must have an AHIMA-approved credential
  • Treasurer, Secretary, Audit Committee Members do not require an AHIMA-approved credential.
  • President-Elect candidates shall have been a MNHIMA board member within the last five (5) years, MNHIMA committee chair within the last three (3) years, a Regional President within the last three (3) years, or active as an AHIMA volunteer role within the past three (3) years.
  • Delegate Director candidates shall have been a MNHIMA committee chair, shall have held another elected office, or have been a Regional officer within the last three (3) years.
Position Descriptions

President-Elect
  • Plans/attends or chairs all BOD meetings, strategic planning meetings and annual business meeting
  • Works with Executive Director on BOD meeting agendas
  • Coordinates any contract reviews held by MNHIMA
  • Attends AHIMA leadership symposia (summer, spring in tandem with Capitol Hill Day)
  • Serves as delegate to the AHIMA HOD
  • Facilitates/makes appointments for committees and/or role assignments
  • Estimated time/commitment:
    • 100+ hours annually
    • Travel required
    • 3-year commitment (President Elect, President, Past-President)
Delegate Director
  • Chair the MNHIMA Bylaws Committee, Scholarship Committee, serve as liaisons to the regional associations. 
  • Serve as MNHIMA delegates to the AHIMA HOD and attend AHIMA’s leadership symposium. 
  • Attends the BOD, planning and annual business meeting
  • Attends the Regional meetings for assigned regions/presents AHIMA or MNHIMA strategies/updates
  • Estimated time/commitment:
    • 80+ hours annually
    • Travel required (in-state and to AHIMA-events)
    • 2-year commitment
 
Secretary
  • Attends all BOD, planning and annual business meetings
  • Takes meeting minutes, ensures distribution
  • Participates in all BOD decision-making
  • Estimated time/commitment
    • 10 – 40 hours annually
    • Some travel required (to BOD and planning meetings)
    • 1-year commitment
 
Audit Committee
  • Works with the MNHIMA Board to determine the frequency of external vs. internal auditing of MNHIMA’s financial records. 
  • For external audits, acts as liaison with MNHIMA’s accounting firm, facilitating the external audit process. 
  • For internal audits, performs the independent audit process following the MNHIMA Policy & Procedure guidelines, i.e. reviews the financial records, bank statements, and supporting documentation for the reporting period.
  • Estimated time/commitment
    • 3 – 15 hours annually
    • Minimal travel may be required as needed
    • 2-year commitment

Treasurer 
  • Attends all BOD, planning and annual business meetings
  • Chairs Finance Committee meetings
  • Attends annual budget meetings
  • Reviews all financial reports presented to the Board
  • Receives monthly bank statements, confirms reconciliation of money market account with Executive Director, confirms all required tax returns are completed and filed as required
  • Presents the annual Treasurer's Report to the membership at the Annual Meeting.
  • Estimated time/commitment
    • 40 – 80 hours annually
    • Some travel required (to BOD and planning meetings)
    • 2-year commitment 
1. Please indicate the type of nomination: *This question is required.
2. Please consider this person for the following position(s) *This question is required.
3. About the Nominated Candidate
4. About the Submitter (if different than the nominated candidate)