Alumni Association Application for Board Approval

Per the Code of Beta Theta Pi the requirements of an Alumni Association are as listed below:

CHAPTER VIII STATUSES

SECTION 3. Status of Alumni Associations:

A. Categories: An Alumni Association of Beta Theta Pi will be designated as either:

(a) Active; or
(b) Inactive

B. Definitions:

(a) Active: An alumni association is active if it has completed the annual certification, as prescribed in Chapter XI, Section 2 of the Laws.
(b) Inactive: An alumni association is considered inactive if it has not completed the annual certification, as prescribed in Chapter XI, Section 2 of the Laws (1) An inactive alumni association may be considered for a change in status at any time by submitting proof of certification to the Administrative Office, for approval by the Board of Trustees.

CHAPTER XI ALUMNI ASSOCIATIONS

SECTION 1. Organization: Associations of alumni members of the fraternity may be organized by taking the following actions:

A. There must be at least ten alumni members interested in forming the association.
B. The interested parties must file with the Administrative Office an application form containing such information as the Board of Trustees directs.
C. Such application is approved by the Board of Trustees. At the time of such approval the Board of Trustees shall name such alumni association.

SECTION 2. Annual Certification: Alumni associations must certify each year at least 60 days prior to an announced General Convention.

A. The criteria for certification are:

a. Officers: Each Alumni Association shall have a president and such other officers as it may desire, said officers having been duly elected.
b. By-Laws: An Alumni association shall adopt, amend, or repeal by-laws to assist it in carrying out its duties, not inconsistent with the Code of Beta Theta Pi.
c. Membership: Each Alumni Association has maintained the minimum number of members required to exist and submit a roster of its membership to satisfy the minimum requirement.
d. Meetings: The Alumni Association holds a minimum of two functional meetings. Documentation of activities, events and participants shall be submitted to the Administrative Office, for approval by the Board of Trustees.

B. Representation at Convention: All certified alumni associations shall be entitled to representation at Convention if:

a. They have met the requirements set forth in Chapter XI, Section 1 of the Laws of Beta Theta Pi.
b. They register a delegate with the Administrative Office at least 60 days prior to an announced General Convention.

C. The Alumni Association shall designate an official delegate and alternate delegate and submit their names to the Administrative Office. Neither the delegate, nor the alternate delegate, may be a current member of the Board of Trustees.

If your alumni association is seeking formal approval from Beta's Board of Trustees (as outlined in Chapter XI, Section 1. above), please complete the form below.

Your First Name *This question is required.

Your Last Name *This question is required.

Your Phone Number *This question is required.

(555) 555-1212

Your Email Address *This question is required. This question requires a valid email address.

Your position with the Alumni Association *This question is required.

What type of association is the proposed alumni association? (e.g., chapter-based, geographic, etc.) *This question is required.

Please list the desired name of the alumni association. For example, chapter-based alumni associations should use the university common name (Miami University Alumni Association) or the Greek letter designation (Alpha Chapter Alumni Association) and geographically-based association should use a common description fitting the area in which the association is designated to serve (Nashville Area Alumni Association). *This question is required.

Please list your alumni association's designated "key contact": (first name, last name, chapter, grad year).

Note: This person shall be listed on the Alumni Association Directory found on Beta.org. *This question is required.

1. Please attach the list of officers for your alumni association. Please include each member's name, University or College of graduation, year of graduation, email address and phone number. Officers will be appointed to access features on ChapterSpot, Beta's free tool for alumni associations and for member communication purposes. *This question is required.

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2. Please attach the list By-Laws of the Alumni Association for record-keeping with the Administrative Office. For newly forming associations, a sample list of by-laws may be found in the Alumni Association Handbook. *This question is required.

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3.

To the Board of Trustees of the Beta Theta Pi Fraternity:

We, the undersigned members of Beta Theta Pi Fraternity, having graduated or withdrawn from a University or College, and serving, hosting events for, and communicating with alumni request formal recognition as an Alumni Association of Beta Theta Pi. If this application were to be granted we believe it would allow us to maintain an Alumni Association that would continue the pursuit of developing men of principle for a principled life and honor the belief that in this fraternity, members are members for life. Your authorization would grant us all the rights, privileges, and responsibilities provided to our Alumni Association by the Code of Beta Theta Pi and in doing so we yield our association to the rules and policies outlined by the Code of Beta Theta Pi.

*This question is required.

Clear

Signature of

4. Please attach a roster of at least ten members (including yourself) of the Alumni Association. Please include each member's name, University or College of graduation, and year of graduation. *This question is required.

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Alumni Association Application for Board Approval

Organizing an Alumni Association for Board Approval